San Jose Downtown Troop 116/117 - Adult Leadership Roles and Responsibilities

Scoutmaster (SM)

Oversees the troop program and all operations where boys are present
Ensures the health and safety of the troop
Promotes the advancement of Scouts
Liaises with the Senior Patrol Leader to provide a well rounded, organized, fun scouting program.

Assistant Scoutmaster (ASM)

Adult leaders engaged in the active service of the troop.
Assist the Scoutmaster in creating a fun-filled and well-organized Boy Scouting program.
Attend meetings, outings, and events when available
Directly supports the Scoutmaster and/or runs specific programs
- Advancement program for new scouts
- Mentoring for Troop leaders

Committee Chairperson (CC)

Organize the committee to see that all functions are delegated, coordinated, and completed.
Maintain a close relationship with the chartered organizations representative and the Scoutmaster.
Interpret national and local policies to the troop.
Prepare troop committee meeting agendas.
Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
Ensure troop representation at monthly roundtables.
Secure top-notch, trained individuals for troop leadership.
Arrange for charter review and recharter annually.
Plan the charter presentation.

Secretary

Treasurer (Finance/Records)

Handle all troop funds. Pay bills on the recommendation of the Scoutmaster and authorization of the troop committee
Maintain checking and savings accounts
Train and supervise the troop scribe in record keeping.
Keep adequate records in the Troop/Team Record Book.
Supervise the camp savings plan.
Lead in the preparation of the annual troop budget.
Lead the Friends of Scouting campaign.
Report to the troop at each meeting
Keep adequate records of expenses

Outdoor/Activities

Help in securing permission to use camping sites.
Serve as transportation coordinator.
Ensure a monthly outdoor program.
Promote the National Camping Award.
Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of one outing per month.
Secure tour permits for all troop activities.
Report to the troop committee at each meeting.

Advancement

Encourage Scouts to advance in rank
Work with the troop scribe to maintain all Scout advancement records.
Arrange quarterly troop boards of review and courts of honor.
Develop and maintain a merit badge counselor list
Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates
Work with the troop librarian to build and maintain a troop library of merit badge pamphlets.
Report to the troop committee at each meeting.

Equipment Coordinator

Supervise and help the troop procure camping equipment.
Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
Make periodic safety checks on all troop camping gear, and encourage troops in safe use of all outdoor equipment.
Report to the troop committee at each meeting.

Training

Ensure troop leaders and committee members have opportunities for training.
Maintain an inventory of up-t0-date training materials, videotapes, and other training resources.
Work with the district training team in scheduling Fast Start training for all new leaders.
Be responsible for BSA Youth Protection training within the troop.
Encourage periodic junior leader training within the troop and at the council and national levels.
Report to the troop committee at each meeting.

Chaplain

Provide a spiritual tone for troop meetings and activities.
Give guidance to the chaplain aide.
Promote regular participation of each member in the activities of the religious organization of his choice.
Visit homes of Scouts in time of sickness or need.
Encourage Boy Scouts to earn their appropriate religious emblems.
Report to the troop committee at each meeting

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